Meeting room management 

Ghost meetings, empty rooms, and endless searching for a free meeting room. BLDNG combines sensor data and booking into full control, real-time availability, automatic release, and insight into actual usage.

Empty glass meeting room with a busylight glowing red by the door — a ghost meeting where the room is booked but unused

Ghost meetings and empty rooms are costing you money

When employees can't find available meeting rooms, and scheduled meetings can't take place, the office starts to feel like it isn't working as it should.

The problem is that calendar data only shows bookings, not actual use. A room can look busy in the calendar while in practice it sits empty all morning.

BLDNG combines booking data with sensors, so you see what's actually happening in the meeting rooms, not just what the calendar says.

How does it work?

Four parts that work together — one system for full control of your meeting rooms.

 

Real-time availability

Sensors and M365 integration show which rooms are actually in use and the status of bookings.

 

Smart booking

Employees book via the BLDNG.app Teams application or M365 calendar. QR codes outside rooms enable quick on-the-spot booking.

 

Auto-release

If no one shows up, the room is automatically released for others to use.

 

Visual status

Busylights and BLDNG.Screen show room status at a glance — green for free, red for busy.

Benefits of smart meeting room management

When booking and actual usage line up, meeting rooms become a resource people can actually rely on..

End ghost meetings

Auto-release hands empty, booked rooms back to the people who need them — fewer no-shows, more rooms free when it counts.

Meeting rooms you can rely on

When employees know free rooms are truly free, the wandering and frustration disappear — and meeting culture improves.

Right number and size

Data on actual usage lets you right-size the meeting room portfolio and cut unnecessary cost. Analyze meeting room usage.

Actual usage, not just bookings

BLDNG combines sensor data with booking data, so you see what's really happening — insight calendar-only systems can't give.

Powered by BLDNG.hub

Insights through BLDNG.hub

All booking and sensor data is collected and analyzed in BLDNG.hub

  • ✓ Booked vs. actual usage per room
  • ✓ No-show rates and ghost meetings
  • ✓ Most and least used rooms
  • ✓ Room size vs. number of attendees
  • ✓ Peak booking times

Learn more about BLDNG.hub ➢

BLDNG.hub architecture diagram

How can BLDNG help?

1

Needs analysis

We map your meeting room needs, current booking practices, and the integrations you have.

2

Installation

Sensors, busylights, and info screens are set up and integrated with M365 and the BLDNG.App.

3

Insight

BLDNG.hub surfaces actual usage, no-show rates, and patterns in meeting room use.

4

Optimization

We offer consultancy to right-size the meeting room portfolio to actual need.

Ready for a better meeting room experience?

See how BLDNG gives you full control of your meeting rooms, from real-time availability to insight into actual usage.

Book a free demo.